Policy on Room Use at the University of Chicago Library

The University of Chicago Library makes select rooms available for reservation and use at Regenstein and Crerar libraries. These rooms can only be reserved by University of Chicago students, faculty, and staff. To ensure broad availability, the Library may limit the number or length of reservations during any time period for any user group. The Library reserves the right to modify or cancel any room reservations with reasonable notice.

Study rooms at the D’Angelo Law Library are for the use of the Law School community. Please send any inquiries about  D’Angelo’s spaces to the Ask a Law Librarian service.

Those seeking to book Regenstein Room 122 for large group events should refer to Library Event Room Reservations for Non-Library Departments.

For Group Studies, Video Conference Rooms, and Library Classrooms after Hours at Regenstein and Crerar

Room Booking Policies

• Library rooms can only be reserved through the Library’s Book a Room service.
• Rooms can be booked up to seven days in advance for up to three hours per day.
• Patrons with room bookings must check in within 15 minutes of start time. Your booking will be automatically cancelled if you do not check in. See “Room Use Guidelines” below for details on checking in.
• Patrons without bookings can use rooms on a first-come, first-served basis and must vacate a room when asked by someone who has booked the room.
• Patrons can only book one room at a time.
• Patrons cannot book different rooms for back-to-back time slots (Ex. Room A 1-2pm, Room B 2-3pm).
• If your first booking is for less than three hours, you can make additional bookings that day. However, your next booking must occur at least one hour after the end of your first booking (Ex. Room A 1-3pm, Room B 4-5pm).

Room Types

• Group Study rooms are general purpose rooms. Group Study rooms can accommodate anywhere from 2-16 people, depending on room size.
• Video Conference rooms are intended for use by individuals for video meetings, classes, and interviews.
• Library Classrooms are intended for use by large groups of up to 20 people and can be reserved outside of regular teaching hours (Monday – Friday after 10pm, Saturday and Sunday). Reservations for special class sessions may be granted based on availability.

Room Use Guidelines

• Patrons must check in to their bookings within 15 minutes of its start time. This can be done through the booking confirmation email they received, or by scanning the QR code posted on the door of their booked room.
• Rooms cannot be held by placing personal belongings or Library materials in them.
• Unattended personal items will be removed and held at the Circulation Desk’s Lost & Found. Library items will be checked in and shelved.
• All patrons are expected to comply with the Library Conduct Policies.
• Please talk quietly to avoid disturbing others. Rooms are not soundproof and loud conversation can be heard in the main reading areas.

If there is an issue with a booked room, please see the Circulation Desk for assistance.

Enforcement and Support

All Library patrons and staff share in the responsibility for maintaining an environment supportive of scholarship.

Failure to comply with Library policy or meeting room use guidelines may result in groups being asked to vacate the room and/or the denial of subsequent room booking requests.